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Vendor due diligence automation for each new supplier

The agent reads the vendor pack, checks the papers against your list, screens the company and its owners and sends anything that does not add up to a reviewer before the vendor is set up.

Book a demoSee how it runs

Works with

  • Procurement system · via Custom REST

and any system with an API via Custom REST

What is vendor due diligence?

  • The procedure

    Before a bank or fintech pays a new supplier, someone checks that the company is real, that the bank account belongs to it and that neither the company nor its owners raise screening concerns. The papers required depend on the vendor type in your policy. Gaps and hits hold the setup until a person decides.

  • What the agent does

    • Finds the vendor pack in Google Drive

    • Checks the registration, bank letter and insurance papers against your list

    • Screens the company and its owners in ComplyAdvantage

    • Checks that the bank account name matches the registration

  • What your team decides

    • Whether a screening hit on an owner stands

    • Approving any request for missing papers

    • Setting up a vendor after a hit is cleared

    • Escalations to your MLRO or compliance officer

Example runs for procurement, vendor risk and compliance operations

Sample data

Vendor Due Diligence Agent

Checks new suppliers' papers and screens them before setup.

  • Google Drive
  • ComplyAdvantage
  • +1

Trigger: Inbound webhook · new vendor

From a procedure Vendor due diligence · v1.0

Maya

Onboard Lumen Print as a new supplier.

Vendor Due Diligence Agent

  1. Found the vendor pack in Google Drive
  2. Read the registration certificate and the bank letter
  3. Screened the company and its owners in ComplyAdvantage: no hits
  4. Bank account name matches the registration bank.name == registration.name

Vendor approved. Lumen Print passed all four steps. The documents and screening result are linked to the run.

4 steps · 0 reviews

Vendor Due Diligence Agent

Checks new suppliers' papers and screens them before setup.

  • Google Drive
  • ComplyAdvantage
  • +1

Trigger: Inbound webhook · new vendor

From a procedure Vendor due diligence · v1.0

Diego

Onboard Ostrava Metals as a new supplier.

Vendor Due Diligence Agent

  1. Found the vendor pack in Google Drive
  2. Read the registration certificate and the ownership declaration
  3. Screened the company and its owners in ComplyAdvantage: 1 possible match
  4. Held for a reviewer: an owner returned a possible match Waiting for a reviewerTom: possible match stands, escalate to your MLRO or compliance officer
  5. Held the vendor setup and recorded the escalation

Escalated. The vendor setup is on hold and the case is with your compliance officer, along with the pack and the match.

5 steps · 1 review

Vendor Due Diligence Agent

Checks new suppliers' papers and screens them before setup.

  • Google Drive
  • API
  • +1

Trigger: Inbound webhook · new vendor

From a procedure Vendor due diligence · v1.0

Priya

Onboard Corvid Freight as a new supplier.

Vendor Due Diligence Agent

  1. Found the vendor pack in Google Drive
  2. The insurance certificate on your list is not in the pack pack.missing.size() > 0
  3. Drafted the request for the certificate
  4. Asked a reviewer to approve the request first Waiting for a reviewerMaya: approved, your team sends it

Waiting on the vendor. The request for the missing certificate was approved and handed to your team to send. The run resumes when it is uploaded.

4 steps · 1 review

Setting up the Vendor Due Diligence Agent

Connect your systems

Read the vendor pack in Google Drive, screen in ComplyAdvantage, and update your procurement system through Custom REST.

  • Google Drive
  • ComplyAdvantage
  • Sumsub
  • Procurement system · via Custom REST

Write the rules

Which papers each vendor type needs, and which findings need a person, are CEL rules your team can read and version.

Sample data
pack.missing.size() > 0Request documents
screening.hits > 0Ask a reviewer
bank.name == registration.nameContinue

Add reviewers where the procedure says

The reviewer sees the pack, the screening result and the agent's notes together, and the vendor setup waits for the decision.

Sample data

Review requested: Ostrava Metals

Reason
Possible match on an owner
Rule
screening.hits > 0
Procedure
Vendor due diligence · v1.0

Not a matchEscalate

Start it from the event

A new vendor in your procurement system starts the checks by webhook, and so does a change to its details. A daily schedule lists vendors still waiting on documents.

  • Inbound webhook · new vendor
  • Daily at 06:00 · vendors awaiting documents
  • Inbound webhook · vendor details changed

Version and evaluate

Keep a clean vendor, an owner with a screening hit and a pack missing its insurance certificate as scenarios. Each due diligence version runs them before it is published.

Sample data

Vendor due diligence · v1.0Published

12/12 scenarios passed

Vendor due diligence · v1.2 Superseded

Vendor due diligence · v1.1 Superseded

Share with the team

Procurement can follow each vendor's checks, vendor risk takes the Reviewer role, and compliance operations author the checklist. Auditors read the pack, the screening and the decision.

  • Admin
  • Author
  • Reviewer
  • Auditor

Questions about vendor due diligence automation

Does the agent set up vendors in our procurement system?

It can update your procurement system through Custom REST once the checks pass and your procedure allows it. Any gap or hit holds the setup for a person.

Can different vendor types need different papers?

Yes. A payroll provider and a stationery supplier can have different lists in your procedure, and the agent checks each pack against the right one.

What if a vendor's details change later?

A webhook from your procurement system starts the checks again when vendor details change, so the new bank account or owner is screened.

Controls your auditors will ask about

These controls apply to each agent you build. Sample data

Related use cases

See all use cases

Run this procedure as an agent

Book a demo with your own version of this procedure, and we'll show it running with each step logged.

Book a demo